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Accounts Payable Associate (Temporary)

Westport, Connecticut
Job Type
1 May 2022

Accounts Payable Associate - Temporary ($23-27 per hour)

Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider.  We offer a home-like, luxury environment for our residents, allowing them to live the good life in a safe environment.  As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each and every day. As we continue to grow, we are seeking an Accounts Payable Associate to become part of our family.  We invite you to take your first step toward a rewarding career with us!

The role of the Accounts Payable Associate is to provide administrative and clerical support to the organization. This role is responsible for ensuring expenses are recognized in the proper period, in addition to processing, verifying and reconciling invoices to the vendor ledgers, in a timely and efficient manner. The AP Associate is a vital team member of the finance team. This role will be a temporary full time position.

What we offer

  • Competitive wages
  • Flexible shifts
  • Paid training & uniforms
  • Growth opportunities
  • Bonus & incentive programs
  • Competitive Benefits Package: including medical, dental, vision, 401K, company paid time-off, life insurance policy, insurance deductibles and voluntary Aflac insurance for our full-time employees

Job Responsibilities:

  • Work efficiently in a paperless environment and keep electronic files organized and current at all times
  • Partner cross functionally with all departments and maintain a high level of customer service with both internal associates and external clients.
  • Monitor and manage inbox for AP bills, AP inquiries and USPS
  • Process invoices to be paid accurately and timely, this includes proper general ledger account coding and selecting the proper approval workflow
  • Review vendor remit address in system and other vendor details and follow up with vendor as necessary
  • Review invoices for service period to identify proper recording of accruals or prepaids for accounting staff
  • Coordinate the payment of bills including printing, stuffing and stamping outgoing payments and reconciling payments to the commit report
  • Coordinate vendor bill approval with communities
  • Research and review vendor and employee inquiries of open payables in a timely manner
  • Research and resolve payment exceptions and post approved invoices to AP on a daily basis
  • Review and resolve outstanding checks and credit balances with vendors
  • Recommend adjustments for unresolved discrepancies
  • Complete special assignments


  • Associates degree in accounting, finance, or business (preferred)
  • 2-7 years of accounts payable experience
  • Proficient in Microsoft Office - Outlook, Excel, Word
  • Yardi Voyager experience preferred

Maplewood Senior Living conducts pre-employment screening including background check, drug screening, and reference checks.

Due to Department of Public Health requirements, all candidates will be required to show valid proof of full vaccination for COVID-19 (1 st vaccine, 2 nd vaccine, and booster) before commencing work, unless they receive an approved exemption from Maplewood.  Those who do not obtain full vaccination and booster within that time frame, without an approved exemption, will be terminated.  

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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  • Job Reference: 579011070-2
  • Date Posted: 1 May 2022
  • Recruiter: Maplewood Senior Living LLC
  • Location: Westport, Connecticut
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent
  • Work Hours: Full Time